Attendance: Paul Buttinger, Tim Johnston, Howard Madill, Peter Palubiski, Gary Schwindt, Dan Sevcik, John Wood
Regrets: Nick Dendy, David Hyman, Doug Spitzer

1) Call to Order: 10:40 am

2) Commodore’s Comments: Vice Commodore Howard Madill in the chair

3) Secretary’s Report: The Secretary read the minutes of the Fall General Meeting for information and the minutes of the August 31, 2008 Directors’ meeting.

BIRT the minutes of the August 31, 2008 meeting of the Directors be approved
Moved Gordon Cale Seconded Tim Johnston Carried

From the minutes discussion took place about the sign by the north side gate. John reported a contractor came and measured the sign but did not get back about a price. Howard suggested a different approach to the replacement of the sign. After discussion it was agreed that Howard should make the arrangements to replace the North Side sign and to arrange for a second sign for the South side. Action Howard Madill

4) Treasurer’s Report: Dan provided a financial report using an alternate computer software. See attached report. Memberships to date for 2009 are $16,153.09. Current total of financial assets $67,932.71.

BIRT the Treasurer’s Report be approved
Moved Dan Sevcik Seconded Gary Schwindt Carried

It was agreed that the accounts would continue on a go forward basis.

5) Officers’ Reports
Vice Commodore: Progress

Rear Commodore: The Board received an estimate of $4053.96 plus from Rick Elliott Construction for repair of the bank on the south side to the east of the ramp. There was concern that the estimate contained several undefined costs and did not identify the distance to be repaired. Estimate attached.

BIRT the Rear Commodore get a more clearly defined estimate for the cost of reconstruction on the south bank to the east of the ramp. The estimate to be circulated to the Board before work authorized.
Moved Gord Cale Seconded Tim Johnston Carried

An estimate of $2000 was received for construction of a club dock for the north side ramp. John reported that he was prepared to construct a dock for an estimated cost of all materials of $500. Approval was given to John to go ahead with his alternate proposal. Action John Wood

It was observed that there was a small leak in the clubhouse roof. On examination it was concluded that the leak resulted from a storm forcing water up the metal roof. There should be caulking done at the peak.

Commodore Dave Hyman had left a message suggesting that the club rent Portable Washrooms for the south side for July and August. The idea did not receive support. It was suggested that the Commodore should make his proposal to the Township. Action David Hyman

A request was received from Paul Buttinger for him to use a lift dock in his dock space. Action was deferred as more information was required.

It was reported that there is a bar of gravel across the river mouth at a depth of 2 to 2.5 feet.

BIRT the Rear Commodore contact the Saugeen Valley Conservation Authority to arrange for a permit for dredging and arrange for a contractor to do the work. The cost will be reported to the Board before the work is done.
Moved John Wood Seconded Dan Sevcik Carried

Paul Buttinger arrived and provided further information about his lift proposal. It was agreed that Paul could go ahead with a trial run. It was expected that the lift would be placed next to a dock and would not interfere with the next dock space.

A new anchor and attachment is planned for the fairway buoy. The solar light for the buoy has been received. Action Harbour Masters and Howard Madill

Fleet Captain: In the absence of the Fleet Captain Gord provided some details of plans for the anniversary celebrations. There will be a tent. A band has been arranged. The book has been priced at $16.50 per copy with 50 pages. There will be more help needed than in a normal year. Paul Buttinger’s son will again provide ferry service. He offered half his profits to the club to support the celebrations.

6) Harbour Masters: covered in the RC report

7) Other Business Issues
Website size It was reported that the webmaster again this year had a problem accessing the site due to the space on the server being full.

BIRT the webmaster be authorized to expand the space on the website server to the next level if necessary.
Moved Gord Cale Seconded John Wood Carried

PRWIN & Fishing Club The consideration of a donation to these organizations was postponed to the Fall General Meeting.

8) Other Issues

Club House: Concerns were raised over the condition the club house was left in by the contractor for the windows and doors. In addition it was noted that the caulking around the windows was not completed. Since the arrangements for the work had been made by the Commodore it was recommended that he take responsibility to contact the contractor to clean up and finish the caulking. Action Dave Hyman

It was suggested that there be a date in the Spring for a work day for cleanup of the property.

Loan of Tables: A request was received from a member to borrow picnic tables for an event at the member’s home on the July 1 weekend. The following conditions were set. The member is responsible for transport of the tables to and from the event and for any damage that may occur to the tables. Approval was given to the member.

Gate closing: There have been issues with persons driving on club property during the open period. The secretary was asked to contact the Township about permission to close the gates over the current open period. Action Gord Cale

9) Adjournment
The meeting was adjourned at 1 pm as the business of the meeting was concluded.

_____________________________
Secretary