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Pine River Boat Club
Directors’ Meeting Agenda
9 am
August 28, 2005
At the Clubhouse
In Attendance
Paul Proudfoot, Renzo Marcone, Dave Hyman,
Gordon Cale, Tim Johnston, Peter Palubiski, John Wood.
Guest
Paul Buttinger
1) Commodore’s Remarks Paul introduced Paul Buttinger to the Bridge members.
He spoke to the length of the meeting and he sought direction to prioritize
the agenda items.
2) Minutes The secretary read the minutes noting a change from the draft
version that had been circulated.
D05011 BIRT the minutes of the July 24, 2005 be approved as read.
Moved Gord Cale Seconded Dave Hyman Carried
The Secretary reported that a thank you had been received from the Hiltz
family for the memorial donation. He reported that a donation had been made
in memory of Don Nicholson, a former member and director of the club.
The secretary has had a number of members sign for and receive keys. A
person who had not paid their fees received a key in the Spring. The Harbour
masters will be requested to retrieve the key. The secretary does not have a
supply of clubhouse keys but members have been requesting them. The
secretary was directed to Dan Sevcik
Following discussion it was determined that Rick Elliott would be provided
with a service gate key.
Some membership lists were handed out and the secretary indicated that an
electronic version would be distributed to directors following the meeting.
The secretary was asked to post a copy of the “Harbour Masters’” membership
list in the clubhouse. The secretary was requested seek from four members
missing information.
3) Treasurer’s Report John Wood presented the treasurer’s report in the
absence of the Treasurer. Expenses due to a variety of upgrades this year
have exceeded revenue. The idea of creating a budget each year was
discussed. Gord was asked to work with Lillian to create a budget for next
year.
D05012 BIRT the Treasurer’s report be approved.
Moved John Wood Seconded Renzo Marcone Carried
Officer Reports
4) Vice Commodore Renzo is continuing to establish a list of contractors for
dredging
5) Rear Commodore Dave circulated a written report which will be attached to
the official minutes.
The new shed is in place and storage can be moved from the clubhouse to the
shed.
Plans are in place for the improvement of the trailer/dock lot. Signs will
go up on September 1 asking members to place their dock in the east lot by
the fence this year. The secretary was asked to include this in his next
e-mail.
Dave reported on electrical and lighting issues. He will be meeting with a
Hydro representative next week. This was viewed as an expense for next year.
Two lights have been donated by London Hydro. They will be stored until we
have had the opportunity to have a full discussion on if or where the lights
should be located.
Dave reported on the status of our efforts to achieve the appropriate
dredging permits. Dave has found Saugeen Valley and the Ministry very
helpful. He expects limited dredging to be necessary next year. A general
discussion took place concerning, where and in what circumstances dredging
would be necessary. Dave will update the directors by e-mail as the process
continues.
The club has purchased floatation devices that will be available from the
storage shed to assist members in putting their docks in and out.
The channel markers may be removed as early as September 15. The secretary
was asked to include a note in the next e-mail warning members.
D05013 BIRT the report of the Rear Commodores be approved
Moved Dave Hyman Seconded Renzo Marcone Carried
6) Safety A letter from a member about a near collision was circulated and
discussed. The secretary was asked in cooperation with the Commodore to
communicate with the members, possibly in the newsletter, our concerns
regarding safety in the channel. The Rear Commodore was asked to go ahead
with 4 caution signs, two by the ramps and two by the river mouth .
7) Fleet Captain Tim reported on the well attended BBQ in July and on plans
for the corn roast. Tim was asked to send out thanks including invitation
passes to the organizations that provided raffle objects for the corn roast.
D05014 BIRT the report of the Fleet Captain be approved
Moved Tim Johnston Seconded Peter Palubiski Carried
8) Web site. Given the increased use the site is providing the club it was
proposed that we purchase a simpler domain name. Gord reported on the cost.
D05015 BIRT the club register a domain name with Hurontel of
pineriverboatclub.on.ca
Moved Gord Cale Seconded Paul Proudfoot Carried
9) Membership process It was agreed that the current process for renewing
and joining the club could be improved. It was proposed that the membership
applications and cheques should go to the secretary would would note the
information for the membership records and forward the cheques to the
treasurer and the member information to the harbour masters.
The secretary was asked in cooperation with the web master to adjust the
form to include a dock space request and a statement that the signature
meant agreement to follow club rules.
10) Insurance It is unclear whether the club has enough insurance or the
correct kind of insurance. More information is necessary before action. Our
agent has been asked to attend a Director’s meeting.
11) Elections This is the alternate year for elections. Resignations have
been received from Barry Cress as Director and Neil Cockwell as
Director-at-large. John Wood indicated a willingness to be a Director. Paul
Buttinger will be proposed as Director-at-large. There is still space for
one other Director-at-large.
12) Non conforming docks There are still 6 non conforming docks in the
river. Harbour Masters are asked to contact the owners to have them
modified. The club now has floats available so there is no excuse for
installed floatation.
13) Coke cooler Peter indicated he had an offer of $250 for the coke cooler
in the clubhouse.
D05016 BIRT the coke cooler be sold for $250.
Moved Dave Hyman Seconded Paul Proudfoot Carried
D05017 BIRT the meeting adjourn.
Moved Tim Johnston Seconded Dave Hyman Carried
The meeting adjourned at 12:10 pm
___________________________
Secretary |
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